• Executive Assistant - Global Services

    Location US-NC-Raleigh
    Posting date 2 weeks ago(10/8/2018 4:32 AM)
    Job ID
  • Company description

    At Red Hat, we connect an innovative community of customers, partners, and contributors to deliver an open source stack of trusted, high-performing solutions. We offer cloud, Linux, middleware, storage, and virtualization technologies, together with award-winning global customer support, consulting, and implementation services. Red Hat is a rapidly growing company supporting more than 90% of Fortune 500 companies.

    Job summary

    The Red Hat Consulting team is looking for an Executive Assistant to join us in Raleigh, NC to support the Vice President, Global Services.. In this role, you will manage and run the executive's office and facilitate all aspects of business, as well as serve as the main point of contact between the executives, employees, business associates, and customers. You’ll manage the day-to-day office responsibilities, including calendar management; coordinating complex travel arrangements and related expense reports, approving group expense reports, receiving and approving purchase requisitions, onboarding and ordering equipment for new hires, scheduling conference rooms, and planning and organizing large-scale internal and customer meetings. As an Executive Assistant, you will also assist the executives with direct reports and help prepare presentation materials for senior-level meetings.

    Primary job responsibilities

    • Provide important meeting preparation and backup
    • Anticipate the needs of the executives in a proactive manner
    • Plan and organize travel (within budget) with detailed itinerary and obtain necessary visas, preparations, etc.
    • Create comprehensive travel packages for each business trip
    • Reconcile and manage expense reports accurately and efficiently
    • Plan, organize, and manage high-level meetings and events from start to finish, including scheduling, reserving necessary meeting space, ordering catering, planning dinners, developing the agenda, providing prep materials to all presenters, taking detailed meeting notes, and tracking critical action items
    • Write and edit communications on the executives' behalf
    • Develop and facilitate the creation of slide decks
    • Assist with tracking the team's action items and status of tasks and initiatives
    • Facilitate teamwork and camaraderie across Red Hat and with our customers
    • Maintain deep knowledge of company operations, policies, and procedures
    • Handle details of a highly confidential and critical nature
    • Collect and prepare information for use in discussions and meetings of executive staff and outside individuals    
    • Make high-level contacts of a sensitive nature inside and outside of the company
    • Perform routine administrative and logistical duties like answering calls and correspondence, filing, copying, faxing, etc.
    • Take direction from the Global Services Operations Program Manager on the coordination of key meetings

    Required skills

    • Bachelor's degree from an accredited university
    • 6+ years of experience providing professional support to senior-level executives for a global organization, or a combination of relevant education and experience    
    • Ability to resourcefully obtain solutions and results while exercising independent judgment and     decision-making and while operating within the scope of assigned authority
    • Ability to handle multiple priorities and meet deadlines in a fast-paced environment while     maintaining high attention to detail
    • Excellent organizational and planning skills with an ability to anticipate executives' needs and determine the best use of their time    
    • Basic project management skills
    • Ability to work well within a team and on your own while maintaining a high level of confidentiality
    • Excellent written and verbal communication skills
    • Proficient using standard word processing, spreadsheet, and presentation applications
    • Experience using Google applications at the enterprise level (Slides, Docs, Sheets, Calendar, and Gmail) is a big plus
    • Salesforce.com (SFDC) experience is a plus

    Red Hat is proud to be an equal opportunity workplace and an affirmative action employer. We review applications for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, citizenship, age, uniformed services, genetic information, physical or mental disability, medical condition, marital status, or any other basis prohibited by law.

    Red Hat does not seek or accept unsolicited resumes or CVs from recruitment agencies. We are not responsible for, and will not pay, any fees, commissions, or any other payment related to unsolicited resumes or CVs except as required in a written contract between Red Hat and the recruitment agency or party requesting payment of a fee.


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